6 Best Text Recruiting Templates and Examples

6 Best Text Recruiting Templates and Examples

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6 Best Text Recruiting Templates and Examples

Kristine Le
Apr 28, 2021 12:52:37 AM

Text Recruiting is a quick and modern way to attract and hire job candidates. With the right templates, you can use text messages at every stage of the recruiting process including screening, scheduling, follow-up, re-engagement, onboarding, and more.

Here are our six best-performing templates for every recruiting stage.

1. Sourcing Talent Template

This template is great for expressing your company’s interest in a particular candidate that you might have found on a job board or LinkedIn.

A good start is to let the job seeker know how you found them and what kind of position you’re hiring for. For this template, you can close out the text by asking for reciprocated interest, or directly inviting the candidate to a short screening phone call.

Read the full article: The Guide to Text Recruiting.

text message recruiting templates

2. Following Up on Referrals Template

If you’re reaching out to a candidate regarding a referral inquiry, make sure to include your name, company name, and whoever referred you to the candidate you’re speaking with.

It’s important to introduce yourself properly so don’t intimidate the candidate. You can close out the text with a question to gauge their interest.

text message recruiting templates

3. Screening Candidates Template

Text message templates are especially useful for screening, as this process takes up a lot of time if you have hundreds to thousands of applicants.

You can use them in many different ways, such as asking for a candidate’s years of experience in a role, or if they’re able to perform a certain task.

text message recruiting templates

4. Scheduling Interviews Template

Once a candidate is qualified to move onto the later stages of the hiring process, you can leverage text templates to initiate interview scheduling.

Include the recruiter’s available dates and times, and confirm if the candidate’s schedule also aligns. Automated Interview Scheduling is a great way to schedule multiple candidates at once.

text message recruiting templates

5. Nurturing Talent Template

You can also use text message templates to nurture candidates by promoting your current job openings and gauging their interest.

text message recruiting templates

6. Interview Reminders Template

Interview reminders can easily be created with templates as well. Remember to include your company name, address, and a link to reschedule the interview.

text message recruiting templates

Things to Consider When Creating a Template

An effective text message template starts with a good idea and structure. To craft an ideal text, it’s important to determine what kind of message you want to convey. Let’s dissect some components of a good text message:


Think about the tone you want your message to have. Does it effectively convey your company’s voice and culture? Do you want to sound professional, or fun and friendly?

Figuring out your tone will make it easier to align and be on the same page as your candidates.

Keep it short and precise

Text is meant to be short and fast, so don’t make your message too long. Overexplaining or packing in too much information may be overwhelming for candidates — and even hard to read.

You want to make text recruiting a simple process that candidates can remember and enjoy, so only send out information that’s absolutely necessary.

This varies depending on the organization, but you should include your company name, phone number, and important information regarding the job you’re trying to promote.

Have a strong call-to-action

If you’re promoting job opportunities, you want to nudge candidates to apply as much as possible, without coming off too pushy or demanding.

A great way to direct your candidates to your job opening links is to have a strong call-to-action. The call-to-action serves as direction or instruction that leads candidates to your career page or urges them to provide their contact information.

Read the full blog: How to Create Text Message Templates

Why You Should Use Text Templates

Text message templates are a great way to make your recruiting process more efficient. By creating a template, you save time for future campaigns or candidate outreach.

The best part about text message templates is that you can make separate templates depending on the candidate, job, campaign, or purpose.

The flexibility and customizability of text messaging enable recruiters to easily edit the templates or reuse them within just a couple of clicks.


Text Recruiting is a great way to hire top talent. It provides high open rates, increases the efficiency of any recruiting strategy, and creates a positive candidate experience. Text message templates only make these processes easier, so your team can focus on building relationships with candidates where it matters most. To learn more about how XOR can fit into your recruiting strategy, schedule a demo with us.

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