How to Create Text Message Templates

How to Create Text Message Templates

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How to Create Text Message Templates

Kristine Le
Apr 28, 2021 1:25:05 AM

Text Recruiting Templates are a quick and convenient way to send out text message campaigns with just a couple of clicks. With XOR, you can craft your own text templates and save them for future use. 

Here’s how you can create your own text message templates in XOR. 

How to Create Text Message Templates with XOR

1) Go to your company profile.

Click on your company profile on the left sidebar. Click on Edit company.

2) Create a new template and fill it out.

On the top bar, you can view all the general templates you can create such as landing, follow-up, campaigns, and response. Select your desired template and click on Add Template. These templates can be used for both SMS and email campaigns.

If you’re looking to create screening templates, you can do so by creating a New Vacancy, then filling out any relevant questions. 

XOR also provides variables that you can refer to and use in your text templates.

2) Save your templates for future use.

Once you’re done, save your template so you can reuse them in the future. 

Things to Consider When Creating a Template

An effective text message template starts with a good idea and structure. To craft an ideal text, it’s important to determine what kind of message you want to convey. Let’s dissect some components of a good text message:


Think about the tone you want your message to have. Does it effectively convey your company’s voice and culture? Do you want to sound professional, or fun and friendly?

Figuring out your tone will make it easier to align and be on the same page as your candidates.

Keep it short and precise

Text is meant to be short and fast, so don’t make your message too long. Overexplaining or packing in too much information may be overwhelming for candidates — and even hard to read.

You want to make text recruiting a simple process that candidates can remember and enjoy, so only send out information that’s absolutely necessary.

This varies depending on the organization, but you should include your company name, phone number, and important information regarding the job you’re trying to promote.

Have a strong call-to-action

If you’re promoting job opportunities, you want to nudge candidates to apply as much as possible, without coming off too pushy or demanding.

A great way to direct your candidates to your job opening links is to have a strong call-to-action. The call-to-action serves as direction or instruction that leads candidates to your career page or urges them to provide their contact information.

Why You Should Use Text Templates

Text message templates are a great way to make your recruiting process more efficient. By creating a template, you save time for future campaigns or candidate outreach.

The best part about text message templates is that you can make separate templates depending on the candidate, job, campaign, or purpose.

The flexibility and customizability of text messaging enable recruiters to easily edit the templates or reuse them within just a couple of clicks.

Learn More: Text Recruiting: A How-to Guide


Text Recruiting is a great way to hire top talent. It provides high open rates, increases the efficiency of any recruiting strategy, and creates a positive candidate experience. Text message templates only make these processes easier, so your team can focus on building relationships with candidates where it matters most. To learn more about how XOR can fit into your recruiting strategy, schedule a demo with us.

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